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The process is sound, but you shouldn't be doing it by hand! There are plenty of programs that would do a much better job of keeping track of bug fixes and similar.
We use the Mantis bugtracker software. We haven't installed it ourselves, so I can't provide a link, but I'm sure it's not hard to look up. It does require some effort (and a server) to install, but it's much less painfull to use, works remotely without additional effort, and even lets you view the entire history of a given issue, in case it keeps popping up. There are other systems that may be commercial, may focus on other capabilities, and may be easier or harder to use or install. You just need to find the one that does the best job for you.
GOTOs are a bit like wire coat hangers: they tend to breed in the darkness, such that where there once were few, eventually there are many, and the program's architecture collapses beneath them. (Fran Poretto)
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I think they're asking you to waste your time. I can see the advantages of measuring the metrics however they must realise that pointless admin takes time.
I do record what I work on in a spreadsheet, however I do not include hours spent on a task. I record the tasks I work on for my own benefit as I am constantly switching and need to keep track of what types of work I do overall.
Simon Lee Shugar (Software Developer)
www.simonshugar.co.uk
"If something goes by a false name, would it mean that thing is fake? False by nature?" By Gilbert Durandil
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Pardon my comment, i am retired now... But I would never give a work to do to an enterprise wasting so much time doing things by HAND! Are U an IT firm?
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We did some time logging on one sprint but developers estimated how much time was spent on tasks like email, meetings, support, etc.
We found that development took up about 35% of the week.
Since then the number of meetings has shrunk dramatically and everyone manages email better.
I estimate that some 70% of the time is now spent in development and the team ( about the same size as yours) have become far more productive.
I try to note at the end of the day what I have done, since it will be needed for my performance review, but I try to ensure it takes no more than a minute or two. And then summarise ( again in 5 minutes) at the end of the month.
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That's asinine. Chuck the whiteboard.
Software Zen: delete this;
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In consulting industry, accurately logging time is a part of the business. Sometimes, in the case of payment dispute, a client may ask for a detailed log of hours spent on its project. In your case, writing note in both system and on whiteboard might not be for billing purpose only.
TOMZ_KV
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Purchase a 70 inch TV mount it where the sticky notes are and bring up the time management site.
Make sure its touch enabled.
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I feel your pain, replace PHP/Symfony2 with C#/Sharepoint (rant for another day) and add a Scrum Master who acts more like a project manager on a waterfall team and you've got my life. We're trying to get some dedicated team space in our building so we can put up a 32" screen and use that to display out JIRA "board" so we only have to update our tasks in one place but that's been "in the works" for over a year now. I understand why logging time to a task is important but I prefer to log time spent once the task is complete but that doesn't work so well when management values hours over story points for tracking (hence the waterfall feel to the "agile" team). I know there is a lot of documentation, whitepapers etc on combining waterfall and agile but, at least in my experience, it ends up feeling more like a bait-and-switch.
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First,
I hate time logging, but I have to do it. I bill up to 5 different clients every day,
depending one what I am working on. Many days are a blur, so you have to keep some kind of notes.
Luckily I have 1hr increments. 15 minutes would totally suck, and I would fight it.
Personally, I would do a brown bag lunch with the 7 guys, and ask them if they enjoy updating
the board. Because, IMO that is the first thing to go. I would rather spend a day on the weekend
writing a screen that produced something similar in the software (or more time). Get that killed.
Next, realize that counting the time is also a way for people to realize that they are getting
paid for their time. Even if they spend it at the water cooler, or getting a coke. So, whatever
task I am doing, if I get a coke, that time is billed to the task at hand.
Also, I have no requirement to bill 7.5hrs per day. I will be honest, on many days, I barely
get 6 billable hours in, and I am at the "office" for 8-9hrs. I give the guys who work for me a
Continuous Improvement account. They can bill up to 2hrs a day to that account. I do. Some
days I get like 3 days of work done, and others, I suffer to see 1/2 a day.
I guess the best way to look at it, is to OPTIMIZE it for you. Do as little as you can to meet
the requirement, and enjoy the work. And CERTAINLY calculate the time spent ADMINISTRATING this,
and find a way to log it.
Good Luck!
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I've worked for (and am currently working for) a company that does time logging. (To the point we are using a 3rd party app - Toggl - to track it, but there are others).
Time logging falls into a couple categories:
1) Management is worried you're not working on your job.
This indicates a problem with Management itself (and there are better tools, including ones that take a screen shot every X number of minutes). Unfortunately, not much you can do about this.
2) Management is required to track it.
Some government contracts (and others) require time tracking. It sucks. Sorry.
2) Management is tracking time for economic reasons.
Management is tracking time because they this is a capital project. Hours spent here can be written off of taxes. (So, it's required too).
Now that said, most management (except for case 1) aren't going to freak out if you make a phone call or talk to someone. The idea is to get good general hours that will withstand an auditor's scrutiny.
As for the WhiteBoard....someone has been reading about KanBan boards, and it's a pain in the neck. (You're supposed to use JIRA or a KanBan board, not both). Ask if you can (at least) use a virtual KanBan board. (JIRA might even supply something similar to a Kanban board).
Strict time logging, and you might be a crybaby...but given the Kanban board and JIRA and you might be dealing with a Situation 1 - in which case you're justified.
But ask....you might be surprised at the answer.
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Jira is pretty crap, but that board is a complete piece of s**t.
What you describe is an inditement of who-ever is in charge there. They either don't know what they're doing, or they have caved to the anal pen-pushers upstairs.
I would LOVE to be able to afford seven programmers. If I had a machine that cost around a million bucks a year to lease then I would very careful to make sure I got maximum value out of it.
What I do is assign Task tickets to my developers and let them go. Those that are time-critical I mark as such, and when I really need something quick I go tell them that.
At the end of the week my developers must "apportion" their time up among those tickets. I expect that time taking a dump, or talking crap at the water cooler, or showing the latest funny youtube to the rest of the office will be spread over those tickets.
I expect they will spend no more than a half hour a week filling in those times. Luckily for me, they spend most of the rest of the week doing what I want them to do: cutting code, fixing sh*t, or blowing smoke up the users asses.
My reasoning is: a developer, in a 40 hour week, produces x amount of output. While producing that output he also scratches his butt, and figures out ways to annoy his boss. So the cost of the output includes the cost of that stuff.
If my clients don't like that, its a free market, go deal with Sonshu's company. See how they go there.
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Time tracking without tools is a real bummer.
I really hate it because i want to create software without distractions.
We're using Deskzilla for tracking the time we spend on diffent tasks.
This allows me to track my time with a single mouse click: screenshot Deskzilla
It's possible to change the recorded timespans later (sometimes i forget to switch the tracker).
With a one-click-tool like this it's ok for me to log my time, but by hand is a no-go for me.
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This is a good series of video on the workings of a Mark 1 Fire Control Computer[^].
It is impressive on different level on how they were able to create something that was workable and had (I assume) a good success ratio.
It gives a new meaning the "Screw that" expression!!!
I'd rather be phishing!
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I'm glad I program with a keyboard - coding that with a file and a big hammer would be...um...entertaining... 
Superb!
Those who fail to learn history are doomed to repeat it. --- George Santayana (December 16, 1863 – September 26, 1952)
Those who fail to clear history are doomed to explain it. --- OriginalGriff (February 24, 1959 – ∞)
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Quote: coding that with a file and a big hammer would be...um...entertaining... Laugh |
I would say Satisfying... 
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Cool! We had a slightly newer model in college, built with vacuum tube operational amplifiers and programmed using potentiometers and jumper wires. I don't know that they ever got that thing to work, because the hundreds (or possibly thousands) of vacuum tubes failed so often that there was never a time when all amplifiers were working.
We did have to program the latest and greatest solid state models, using transistor-based operational amplifiers configured as integrators (capacitive feedback) or differentiators (capacitive feedforward), along with adders (summing junctions) and potentiometers for scaling stages of the equation solutions. Like the vacuum tube models, mathematical functions were interconnected with jumper wires. Being a true analog solution there was no quantization error, and accuracy far greater than anything digital could achieve was possible. Great fun, but tedious!
Will Rogers never met me.
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I always had a soft spot for analogue computers. I remember seeing a very impressive demo of a helicopter flight simulation back in the 1970s.
I may not last forever but the mess I leave behind certainly will.
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Its ablaze apparently. Pier fires are quite common at least in the UK, why with all that water around don't they add a few high pressure/high flow pumps that can be switched on to extinguish such fires? 
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Money.
A positive attitude may not solve every problem, but it will annoy enough people to be worth the effort.
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Not 'arf[^]. 
"These people looked deep within my soul and assigned me a number based on the order in which I joined."
- Homer
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To be fair, Eastbourne isn't what it used to be - they really don't need a pier just to sell kiss-me-quick hats and candy floss.
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Beautiful
Have you ever just looked at someone and knew the wheel was turning but the hamster was dead?
Trying to understand the behavior of some people is like trying to smell the color 9.
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Call home...
Have you ever just looked at someone and knew the wheel was turning but the hamster was dead?
Trying to understand the behavior of some people is like trying to smell the color 9.
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