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Questionhow to spilt the attributes dispatch container planning in Shipment project Pin
SubiyaPalanisamy16-Aug-12 4:35
SubiyaPalanisamy16-Aug-12 4:35 
please guide me..This my first project using asp.net2012 and sqlserver 2008...

given bellow details are my project SRS...

Software Requirement Specification
For
DESPATCH

AUTOMATION



Module: Container Planning


Version 1.5
KISL Technology Centre Sdn Bhd


Submitted to:

Submitted on:


Contents
Introduction 3
Purpose 3
Document conventions 3
Intended Audience and reading suggestions 3
Dispatch Automation Module (DAM) – Introduction 4
Assumptions 4
Project Goals 5

1. Container Planning 6
User Requirement 6
Validations 8
General Rules 8

2. Loading Schedule 9
User Requirement 9
Root Cause analysis Report 10



Introduction
Purpose

This document elaborates the functional requirements of the despatch automation module (DAM) of MetTube’s ERP System.

Document conventions

Heading

Font type: Verdana
Font size: 12

Sub Headings and Text

Font type: Verdana
Font size: 10

Requirement Number: ERP / DAM / Process name / Serial Number


Intended Audience and reading suggestions

 MetTube’s IT and user team to review the current requirements
 Base document for MetTube to address their future requirements


Technical details:
• User Interface: Vb.NET 2010
• Database: SQL Server 2008
• Operating System: Windows Server 2003
• Client Systems: Windows XP Professional
• Additional Software required: Crystal Reports Engine


Dispatch Automation Module (DAM) – Introduction

The main objective of DAM is to automate the process involved in the dispatch process and reduce the finished goods (FG) inventory.


The primary focus areas are as follows:

a. Vessel booking screen for booking the vessel against a mill order or a combination of mill orders.
b. Automated E-mail option for sending the vessel booking information to the shipping agent.
c. Mapping the ROT number information against the vessel booking module for tracking.
d. Providing necessary inputs to logistic Assistant (Malek) for planning the despatch
e. Automated E-mail option to the konsortium for tracking the container pull-in and pull out information
f. Providing all the necessary reports
g. Along with the above, automating the container utilization process


Assumptions

• Dispatch quantity for export order is defined one full container

• In our experience 90% of orders are 40 foot container where target quantity is approximately 18 MT, 10% of orders are 20 foot containers where the target quantity is approximately 9 MT

• Since the order intake system is yet to be qualify by marketing with Preactor ,it is assumed the plant is already confirmed the uniform dispatch available which should be typically around 675 to 700 MT per week assuming incomplete orders (WIP) of 300 MT per month as per historic data

• The Finished Goods (FG) is available from previous month in addition to dispatch quantity produced from the net production of the month which is average at 3000 MT to 3150 MT

• Marketing (Andrew/Azfa) would release 1500 Mt loading always on 20th of prior month of production month

• During lean period this load may be 2000 MT approx

• Marketing should ensure that order intake would match to plant capacity in the ratio of 80 : 15 : 05 % for GW : PW :PP format on weekly basis

• Daily match is practically not possible as customers’ orders are not in 80 : 15 :5 % format

• Preactor planning would give promise date for 1st loading latest by 23rd or within 3 days

• Promise date would match nearest to request date to match sailing data for smooth production – dispatch outflow

• As per this document heading 6 titled Promise date channels .This system would show red channel for mismatch and green channel for matching scenarios .In the event of mismatch FG may sit for days or we may miss OTD(On Time Delivery)

• The plant has confirmed to provide equalize dispatch able quantity by day/week which are match to sailing date

• The plant has confirmed to match the plant production uniformly to maximum possible extend to request date

• The request date are being matched by marketing to sailing date to ensure that FG is not made much before 72 hours and after the 72 hours cycle

• In both case FG may sit for long time in MetTube.

• 7 day advance notice is necessary for container space booking ,ROTs ,container confirmation & container pull in dates

• 7 day plan would help in matching production – container pull-in ,the smooth despatch outflow & minimum FG


Project Goals

1. Minimum FG at any point
2. On time delivery to customer
3. Minimum disruptions to supply chain
4. Maximize cost benefits to Mettube

In order to achieve all the above 4 goals it’s important that order intake ,promise date confirmation ,production ,vessel booking ,container pull in ,material loading ,container pull out and sailing is FULLY INTEGRATED & MATCHED

It’s extremely important that all the responsible personnel / departments in the supply chain strictly dear to completing the task on specified

1. Container Planning




User Requirement

• User can select the planning date so that system will list out all the vessel booking numbers which are not planned

• User can select an option to list all the containers with ROT number or they can choose only pending pull out date containers


• If that vessel booking no has more than one container then option will be given to choose containers

• In the above case user can plan for a single container against the vessel booking as per the shipping availability


• Container pull and pull date can be put in the system for tracking

• After the booking is completed, user can send the e-mail to the konsortium line With preview option

• Remarks field will be given to enter the remarks


• According to the data which is entered in this screen and warehouse container status screen, system will generate the report to consortium

• Once the pack list is generated in the erp system, then the vessel will be considered as ready to pull out


• If the konsortium is not sending the container as per plan, then the system will add those containers into a pending list

• The above report will be send to konsortium with preview option

• A column will be added in the report for konsortium confirmation Konsortium personnel can fill the column as ok or not ok and send to the Mettube Sdn Bhd

• If the Pull In & Pull Out events happened as per system suggested dates and ETD is matched then it will be called as GREEN Lane

• If there is a mismatch between system suggested pull in ,pull out dates and actual pull in & pull out then it ‘s called RED Channel

• In case of Red channel route system will provide a report for finding the route cost and effects

Root causes:

The route may be the following factors

a) Wrong promise date
b) Early ready date
c) Container missed ROT
d) Container Pull In Delay
e) Container Pull Out Delay

Effects

a) No of days of FG
b) Missed OTD
c) Cost of FG
d) Business lost
e) Penalty


Validations

• As per the plan date, the system will check all the vessel booking numbers which are not planned for container
• Flexibility will be available to choose the container as per shipping availability
• Pull out date will be greater than pull in date
• Plan date will be greater than or equal to current date
• Container type is not editable, that will come from vessel booking module
• Container pull in date will be calculated from promise date and the date difference will be taken from interval master

• Container pull out date will be calculated from loading date and the date difference will be taken from interval master

• Only AGM –Commercial (Mr.Nathan) can change the system calculated pull in and pull out dates in the system.


General Rules

• Sailing date ,Request date ,Promise dates are entered / calculated in the system is FROZEN dates
• higher authorities can change the dates when it’s needed



2. Loading Schedule




User Requirement

• User selects the mill order when the container is ready to load
• This report will be generated and given to the warehouse personnel for loading

• The MTD dispatch data will be available for reference


• User can plan the loading schedule only for the ROT no available containers

• ROT No will be added in the Loading schedule report


• Container no,Pull in date and Pull Out field will be included in the loading schedule screen


Root Cause analysis Report

In case of mismatch shipment between system generated & actual shipping then for those containers a detailed root cause analysis report will be provided

The delay may be due to the following reasons
1. Container problems (Malek)
2. Loading problems (Ware House)
AnswerRe: how to spilt the attributes dispatch container planning in Shipment project Pin
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